Looks like I am a few days late on reading this post and I would like to say thank you for bringing it up on here as well as the survey. The survey is meant to get the thoughts and opinions of the people who participate in Friday Night RPGs so we can align the needs of the players, GMs, vendors and Nerd Louisville's goals. This way we can make our events more enjoyable as well as help make Louisville a nerdier city.
@Jonathan-Meadows and @Mike mentioned how the donations will help the growing nerd population and help at risk youth but when I was talking to @Jonathan-Meadows about it I was thinking about it for other reasons. Our highest feedback we get is that the event is too noisy and that it is too crowded. I have taken some measures to help reduce this problem by only allowing 3 games in our little game room. This helped out some especially since some games had 3 tables. That doesnt fix the problem however as it is still hard to hear and some tables are too crowded. We also have a difficult time making sure we can reserve 7 games or up to 16 tables when Heroes has other events going on as well. Luckily for us they no longer do the video games on the same night as us anymore. I have considered talking about switching locations but if we did that it should be at a Nerd Louisville sponsor location. I have thought about switching to the opposite Fridays but we cant do that as it would make two events in one weekend and none in the other weekend. That poses several problems as we are volunteer only like @Mike said, so if we changed weekends that would also mean certain gms who run both weekends might only be able to run one and that would male our events compete with eachother in resources which we can not handle at this point. And with people already wanting more events it will be a greater time between Nerd Louisville events if we have both on the same weekend.
The only solution I could come up with for having too many players at one table (which scares away new players who have never played), reduce the noise, not having to show up 2 hours to get in the game you want (which yes does happen), reduce the amount of tables and chairs we require from heroes while not changing the date is preordered tickets. Not only would this option address all of these issues but it also helps Nerd Louisville and our city more is buy making a reserved seating.
We are always open to suggestions. Please @Bird keep answering the surveys i make so we can address as many gm and player concerns. Only through feedback from our players, gms, sponsors, volunteers can we make our event even greater!!!!!